Business Records Destruction
Clear Out Old Bookkeeping Safely
Years of bookkeeping, payslips and client files whose retention period has passed. We collect your old business records and destroy them within 24 hours to DIN 66399 P-5. You always receive a Certificate of Destruction for your file.
From € 30 per box, all-in. For business owners, accountants and bookkeepers. No subscription, no minimum volume.
20% off all collection rates. View the pilot deal →
When Can Your Business Records Be Destroyed?
The key question when clearing out business records is not how, but when. The tax retention obligation is 7 years. For records relating to real estate the period is 10 years. Once that period has passed, the records may be destroyed. Payroll and personnel data have their own retention periods, so check those separately.
Want to be sure what can go? Read about the 7-year tax retention obligation and the retention periods per document type. For payroll data there is a separate explainer on retaining and destroying payroll records. Once the period is over, professional destruction is the safest way to dispose of the records.
What Does Business Records Destruction Cost?
Fixed prices, no quote process for small jobs. For a full year's archive we set a fixed day rate in advance. All amounts exclude 21% VAT.
Per box
Archive or moving box up to ≈ 15 kg. Collection, destruction and certificate included.
- 1 box: € 30
- 2 boxes: € 55
- 5 boxes: € 130
- 10 boxes: € 255
Per roll container
240 L lockable roll container (on loan). Suitable for ≈ 4 archive boxes. No monthly rental.
- 1 container: € 120
- 2 containers: € 165
- 3 containers: € 210
- 4 containers: € 255
Year's archive or clear-out day
A full year's archive, several years or an office move? We set a fixed price based on your volume.
- Fixed price per collection day
- Multiple locations possible
- Certificate per location
- Response within 1 working day
All prices exclude 21% VAT. No call-out charge within 20 km of Amsterdam. See also the full rates.
Which Business Records Do Companies Have Destroyed?
Business records is a broad term. It covers all the paper and digital data you keep for running the business. Once the retention period is over, business owners have destroyed, among other things:
- Bookkeeping and general ledger
- Invoices and receipts
- Tax returns
- Payslips and payroll records
- Personnel files
- Client records and contracts
- Bank statements
- Annual accounts
For the most sensitive types there is specific guidance. Read about destroying payroll records and wage data, about client records at the bookkeeper and about clearing out old paperwork. Is a whole archive involved? Then take a look at archive destruction.
From Collection to Certificate
Book a collection slot
Let us know roughly how many boxes or binders of records are involved. We confirm the date and price.
We place a container
A lockable 240 L roll container at your office. Binders and dividers can stay in.
Collection and sealing
We seal the container on site with a numbered seal. The seal number is stated on the collection note.
Destruction and certificate
Destroyed within 24 hours to DIN 66399 P-5. Certificate of Destruction within 2 working days by email.
Clients' Records Destroyed with Proof
Accountants, bookkeepers and administrative offices manage their clients' records for years. Once the retention period has passed, they must be destroyed securely and with proof. A separate certificate per job makes that easy to account for.
- Certificate per client. You receive a Certificate of Destruction per job, ready for the client file.
- To DIN 66399 P-5. Suitable for BSN, payroll and salary data.
- Sealed chain. Lockable container, sealed transport and no interim storage.
- One-off or recurring. A single clear-out or a fixed route after every financial year.
Read more about the burden of proof in the certificate of destruction explained.
Have Business Records Destroyed in Amsterdam and Surroundings
We are a local destruction company in Amsterdam. Our service area is the city and everything within 20 km, with no call-out charge inside that radius. We collect your records, destroy them within 24 hours to DIN 66399 P-5 and email you the certificate.
Among other places, we collect and destroy records in Amsterdam, Amstelveen, Diemen, Hoofddorp, Haarlem and Zaandam. Beyond the 20 km we come by appointment, see the full service area → Prefer a fixed route after every financial year? We also run fixed collection routes.
Frequently Asked Questions about Business Records Destruction
When am I allowed to destroy my business records?
The tax retention obligation is 7 years, and 10 years for records relating to real estate. Once that period has passed, the records may be destroyed. Payroll and personnel data have their own retention periods. Check the retention period per type before you have anything destroyed.
What does business records destruction cost?
Business records destruction starts at € 30 all-in for the first archive box (up to ≈ 15 kg). Each extra box in the same collection costs € 25. A 240 L roll container is € 120 all-in. For a full year's archive we set a fixed day rate. All prices exclude 21% VAT.
Do you also destroy payroll and salary records?
Yes. Payslips, payroll records and personnel data contain BSN (Dutch social security number) and special-category personal data. We destroy them to DIN 66399 P-5, the level the GDPR expects for this, with a certificate as proof.
Do I get a certificate for my bookkeeping?
Yes. With every job you receive a Certificate of Destruction with the date and a unique job number. This lets you demonstrate, during an audit, that the records were destroyed to the standard.
Do you do this for accountants and bookkeepers too?
Yes. Accountants, bookkeepers and administrative offices regularly have their clients' records destroyed once the retention period has passed. We provide a certificate per job, so you can add it to the client file.
Do I need to remove binders and dividers?
No. Dividers, staples and ring binders can stay in. We remove large metal lever-arch files ourselves. You do not need to pre-sort anything.
Plan Your Records Destruction Now
Book online straight away or call us for a fixed price within 5 minutes.